Privacy Notice for the Scottish Gut Project

Your Personal Data

The University of Glasgow and the University of Strathclyde will be what’s known as the ‘Data Controllers’ of your personal data processed in relation to the Scottish Gut Project. This privacy notice will explain how these institutions will process your personal data.

Why we need it

We are collecting your basic personal data (name, contact details) and special category data (health condition you suffer from if applicable) for registration purposes. We may collect special category data (anonymised views about gut disorders) in order to provide the basis for the Project Film and a collection of academic articles. We will only collect data that we need in order to undertake the research.

Legal basis for processing your data

The legal basis for processing the personal data is

Public task –processing the personal data will be necessary for the performance of a task carried out in the public interest (enhancing public understanding of gut health).

The legal basis for processing the special categories of personal data (including health) is:

· Processing is necessary for archiving purposes in the public interest and for historical research

What we do with it and who we share it with

· All the personal data you submit is processed by staff at the University of Glasgow and the University of Strathclyde in the United Kingdom.

· Only secure devices will be used, documents will be password-protected and encrypted to specified standards. Special category data will be anonymised. It will not be transferred to any third parties or beyond the UK.

How long do we keep it for

Your data will be retained by the University for 10 years, to comply with funder and University requirements. After this time, data will be securely deleted.

What are your rights?*

You can request access to the information we process about you at any time. You also have the right to objectto the processing of data.

In addition to your statutory rights, where data has not been anonymised, you have the right to withdraw from the project at any time.

If you wish to exercise any of these rights, please submit your request via the webform or contact dp@gla.ac.uk.

*Please note that the ability to exercise these rights will vary and depend on the legal basis on which the processing is being carried out.

Complaints

If you wish to raise a complaint on how we have handled your personal data, you can contact the University Data Protection Officer who will investigate the matter.

Our Data Protection Officer can be contacted at dataprotectionofficer@glasgow.ac.uk

If you are not satisfied with our response or believe we are not processing your personal data in accordance with the law, you can complain to the Information Commissioner’s Office (ICO) https://ico.org.uk/

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2.Event Policies

Scottish Gut Project: Workshop 4